How do I use Chicago style in EndNote to cite papal encyclicals?

Scholars who regularly cite encyclicals and other types of Magisterial documents available through The Holy See's website find EndNote's default Reference Types unsuited to producing a correctly formatted citation. The reference type format for this type of document would ordinarily be the (electronic) book format, however modifications to the EndNote style are needed to suit freestanding online publications such as this (see link for Chicago 17th rule 14.220 and Chicago 18th rule 14.117 below), and to take into account the use of Latin (and English translation if needed) in the titles.

The solution below applies to EndNote 20 or 21. For the purpose of illustration, the instructions adapt the Chicago 17th Footnote Ancient Text Referencing Type template option to suit Magisterial documents, though you may choose to modify a different reference type template not in use. Note that the code shown below must be followed exactly to be successful.

A. Adapt an existing Reference Type for Magisterial documents

If you wish, you can adapt an existing reference type that you don't use to cite Magisterial documents. The instructions below use the Ancient Text reference type:

1. Go to Edit > Preferences (for Mac: EndNote > Preferences)
2. In the left hand pane, select the Reference Types menu item
3. In the Reference Types section, click the Modify Reference Types button and find Ancient Text in the drop down in the pop up
4. In the Generic row, replace Ancient Text with something else of your choice, for example Magisterial docs.
5. Click OK, and then click Apply and OK in the EndNote Preferences pop up to save and close.
6. Magisterial docs (or your choice of name) will now appear as one of your reference types in your Edit pane.
7. *If you rename the Ancient Text ref type, you may also wish to change the text suggested below for the About this Style instruction in section B item 2.

B. Create a new/modified Output Style

1. In EndNote go to Tools > Output Styles > Edit “Chicago 17th Footnote”
2. In the Output Style editing window, make the following changes:

• About this Style - Modify the standard text to include the following (this is for your reference to note the difference of this to other styles you may edit):

This style uses the Ancient Text reference type for Magisterial documents from The Holy See. (*see also section A, item 7 above)

• Bibliography > Template

Find the Reference Types button at the top left of the main pane. Under the dropdown tick Ancient Text.

Go to the Ancient Text type. If wished, copy and paste the code below. Note: you will need to add italics to the Title element by using the font formatting tool at the top of the window.

Author.·Title·[Translated·Title].·Place Published|:°Publisher|.·Date,·Year|.°URL|.

Copy the Bibliography template code to reuse and modify for footnotes (insert commas etc).

• Footnote > Template

Add the Ancient Text reference type as per step 1 in the Bibliography template example above.

Go to the Ancient Text type(s). Paste the Bibliography template code into the field, and edit to reflect footnote style, following the code sample below:

Author,·Title·[Translated·Title],°Publisher|,·Date,·Year|, °Cited Pages|,°URL.

Short Form Footnote:

Author,·Title|,°Cited Pages|.

3. Click File > Save as > re-title with an appropriate name to differentiate it from the default Chicago 17th Footnote style (eg keep the suggested Chicago 17th Footnote copy title or use a title of your choice such as Chicago 17th Footnote_Papal).
4. Close Output Styles pop up.
5. In EndNote go to Tools > Output styles > Open style manager. The new style should show in the list – click the check box beside it, and close the Style Manager pop up.

The new style should now show in your EndNote library as an option in your Output Style drop down menu when you are in the Summary pane of a citation record:

Remember to also change the Output style in your Word document to reflect the desired style.

C. Using Chicago Footnote_Papal

1. Note that this new style can be used in place of the default Chicago Footnote output style, as it does not interfere with the standard template fields.
2. Remember that if you change the output style selection in the Summary pane or in your Word document - for example to APA - the Ancient Text field template modifications made in Chicago will not be available, as the APA template has not been edited to include them.
3. Equally, when the new Chicago 18th edition is published (due for launch in late in 2024), you will need to follow the steps above again to save a version of the Chicago 18th edition output style to include this field edit.

For more comprehensive information on editing output styles, please see the link below.