Answered By: Jackie Stevens
Last Updated: Jan 19, 2022     Views: 9

You can share your EndNote article citations with whomever you wish as long as everyone involved has an EndNote Online account. Note that EndNote will not allow any article pdfs to be made available to others (even if you were to share a citation or group with someone from this University) so licensing breaches cannot occur.

You will need the following:

  • You will need the email addresses which your contact(s) use to login to their EndNote Online account(s) to enable sharing to sync.
  • An EndNote group (folder) containing the items you wish to share.


  1. When you have logged into EndNote Online, go to the Organize tab - click Manage My Groups beside the relevant group you have created to share.
  2. Select Manage Sharing, then Start sharing this group.
  3. Add the email addresses of your contacts (see note above), and select the readers’ permissions. If you want everyone to contribute further articles to the group for sharing, or add notes etc, select Read & Write (the only risk with this option is that they could mess up your list – possibly deleting items from the group etc, although if they did that the record would still remain in your core library). Then click Apply.
  4. For your contacts to see your group, they will need to login to their EndNote Online accounts, click Organize, then Other’s Groups.
  5. Alternatively they can also see it on the main My References page in the left hand column right at the very bottom under the heading Groups Shared by Others

If your contacts can't see your group, check that you have the correct email address that they use for logging in to EndNote Online.